Data Controller: Development Associates International UK
Company No. 05750186
Charity No. 1115741
…known as ‘DAI UK’ and a regional office of Development Associates International of 13710 Struthers Rd, Suite 120, Colorado Springs, CO 80921, USA.

Data Protection Lead: John Sydney Rogers, Chief Executive Officer
Date of Policy: 13th April 2018

This is the Privacy Statement and Data Protection Policy for DAI UK. It covers how we will process (use and store) your data, what data we hold, your individual rights and how you can interact with us about your data. As with all policy statements, it is a bit wordy but don’t let this put you off and, if you need to, you are welcome to get in touch with our Data Protection Lead. We are here to help!

This policy covers our use of personal data, which is any information about a living individual which allows them to be identified from that data (for example a name, photographs, videos, email address, or address). This may be you! Identification can be by the information alone or in conjunction with any other information.

Our processing of personal data is governed by the Data Protection Bill/Act 2017-2019 and the General Data Protection Regulation 2016/679 (the ‘GDPR’ and other legislation relating to personal data and rights such as the Human Rights Act 1998].

Who are we?
This Privacy Notice is provided to you by DAI UK, Company No. 05750186, Charity No. 1115741 which is the Data Controller for your data. DAI UK has appointed a number of responsible people for the control and processing of personal data that we hold. These post-holders have been trained in GDPR requirements and a list of the individuals can be provided on request. For clarity, the term Data Controller covers all employed staff members, office holders and trustees of DAI UK.

So, how is your data used and processed?

DAI UK processes data containing:

Where there is a legitimate interest to facilitate our charitable aims and activities, or where you have provided them to us, we may process demographic information such as gender, age, date of birth, marital status, nationality, education / work histories, academic / professional qualifications.

Where you give financially in support of DAI UK, we may process financial identifiers such as bank account numbers.

As a Christian / religious organisation, the data we process is likely to constitute sensitive personal data because the very fact that we process your data at all may be indicative of your religious affiliation. Where you provide this information, we may also process other categories of sensitive personal data such as racial or ethnic origin.

As a Data Controller, all our appointed persons will comply with their legal obligations to keep personal data up to date; to store and destroy it securely; to not collect or retain excessive amounts of data; to keep personal data secure, and to protect personal data from loss, misuse, unauthorised access and disclosure and to ensure that appropriate technical measures are in place to protect personal data. If you have any concerns about how your data is being used, please speak with our Data Protection Lead: John Sydney Rogers, Chief Executive Officer.

What are we doing with your data?
We only hold data that either we are legally obliged to, or that helps us fulfil our missional and charitable aims. We are a non-profit organisation and good communication with our supporters is an essential part of our activities.

Therefore, we will hold and process data to:

What is our legal basis for processing your personal data?
Most of our data is processed because it is necessary for our legitimate interests to enable our charitable and missional aims. For example, maintaining records of supporters of DAI, recording financial donations.

Some of our processing is necessary for compliance with a legal obligation; Gift Aid declarations are an example of this.

We may also process data if it is necessary for the performance of a contract with you, or to provide a service to you.

As a religious organisation, we are permitted to process information about your religious affiliation to administer membership or contact details.

Where your information is used other than in accordance with one of these legal bases, we will first obtain your consent to that use.

Will we share your data?

You can be reassured that we will treat your personal data as strictly confidential. It will only be shared with third parties where it is necessary to fulfil a legal obligation, for the performance of our tasks or where you first give us your prior consent. It is likely that we will need to share your data with some or all of the following (but only where necessary):

How long will we keep your personal data?

Our general rule is to keep data no longer than necessary. Where you continue to actively engage with us as supporters or students, we will retain the appropriate data for you so that we can best serve your involvement. We operate an annual process of review through which we assess who is continuing to actively engage in DAI’s work and where this is not the case we will remove your data.

What are your rights with respect to your personal data?
You have the following rights with respect to your personal data. When exercising any of these rights, in order to process your request, we may need to verify your identity for your security. In such cases we will need you to respond with proof of your identity before we can process your request:

Transfer of Data Abroad
Any electronic personal data transferred to countries or territories outside the EU will be securely transferred and only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union.

Our website is accessible worldwide so on occasion some personal data, for example in a newsletter, may be accessed from overseas. However, it is our practice not to publish any personal data on our website, in our News and Prayer Updates or via social media without your consent or in any way that might jeopardise your safety or security.

Further processing
If we wish to use your personal data for a new purpose, not covered by this Privacy Policy notice, we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

You are very welcome to get in contact with us…

If you have any queries or concerns about how we use your data, please do get in contact with us.

Our Data Protection Lead is John Sydney Rogers, Chief Executive Officer.

He can be contacted at:

Address: 7, Cherwell Close, Abingdon, Oxfordshire OX14 3TD
Tel: 07949 687603

Reviewed & approved by the DAI UK Board of Trustees 13 April 2018


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